Inviting and managing members

Bringing people into a band, and keeping the member list tidy, happens under Settings → Members. You need to be an owner or admin to manage members; viewers and editors see the list read-only.

The Members tab

The Members tab lists everyone in the band — both active members and pending invites — in one place. You can filter by All / Active / Invited, search by name or email, and see each person’s role and status at a glance. Pending invitees show who invited them.

Inviting someone

Click + Invite member, enter their email address, and choose the role they’ll have. Tabula creates the invite and can email them a link; you can also copy the link and send it yourself.

A few rules keep invites sane:

• There’s at most one pending invite per email in a band. Inviting the same address again just refreshes the existing invite rather than creating duplicates.
• Invites expire after a while if unaccepted — re-invite to send a fresh one.

Inviting someone as an editor draws on the band owner’s seat pool. If the pool is full, Tabula will say so and point you to Plan & seats — invite them as a viewer (always free) or free up a seat in the meantime.

Accepting an invite

The invitee opens the invite link and, once signed in, is added to the band with the role you chose.

The allowlist

Tabula is invite-only during the beta: to create an account at all, a person’s email has to be on the sign-up allowlist. This is separate from a band invite — an invite says “join this band”, but the person still needs an account, which requires their email to be allowed to sign up. If a new collaborator can’t create an account, their email likely needs to be added to the allowlist.

Changing roles and removing people

From each member’s row (owners/admins):

• Change a role with the role dropdown — promote a member to admin, or step someone down to editor or viewer.
• Remove a member from the overflow (⋯) menu. They lose access immediately, but anything they wrote stays in the song — you can re-invite them later.
• Resend or cancel a pending invite from its row.
• Leave the band yourself from your own row.

Tabula won’t let you remove or demote the last admin — a band always needs someone who can manage it.

Transferring ownership

A band has exactly one owner. To hand it off, an owner uses Transfer ownership and picks an eligible active member. The previous owner becomes an admin and the new person becomes owner.